Main Functions

1. To manage protocol-related matters
2. To produce good relationship with the media, societies, government and private departments.
3. To manage media relation and publicity matters.
4. To accommodate outside guests/invitations

Main Functions

1. To give advice on religious matters
2. To carry out religious activities
3. To coordinate the Friday prayers and Tarawikh prayers in Ramadhan
4. To supervise and offer guidance in the practice of Islamic practices

Main Functions

1. To generate consistency in consultation with departments and units in UiTM Kedah.
2. To give awards for Quality Competition at university level
3. To manage quality records

• Takwim UPK 2024

Main Functions

1. To coordinate the planning, implementation and monitoring of UiTM Kedah’s strategic plan.
2. To coordinate the development and monitoring of initiatives or quick wins at the campus level.
3. To coordinate the development and monitoring of Vice Chancellor Special Projects (VCSP) at the campus level.

Main Functions

1. General Administration & Finance
   Serve the counter service, manage the inventory, and manage the allowance claims of SKP
2. Students' Discipline
   Manage and monitor students' discipline, receive and check reports / complaints, produce the letter of accusation, produce the invitation letters, call for the Disciplinary Board’s hearing, produce the invitation letters for the witnesses, handle the disciplinary hearings, produce the result and the letter of the hearing, receive the letters of Appeal, process of letters of Appeal, plan, execute, and report the findings of observational operations.
3. Students' Events and Activities
   Process the application for the founding of students’ clubs / internal societies, monitor the management and the operation of the clubs / internal societies, and set the students’ campus activities.
4. Financial Support, Scholarships & Student Loans and Students’ Welfare
   Manage the students’ Welfare and Emergency Fund, manage the application for students’ fees reduction, manage the students’ application for financial loans, organize and set up interviews for students’ loans / scholarships from local sponsors.
5. Students' Complaints
   Receive & monitor the complaints, and take action.
6. Students' Representative Council Bureau (MPP) Manage and supervise the Students’ Council election.
7. Orientation week program Organize, manage and monitor the Students’ Orientation Week (MMS).

Main Functions

1. Outpatient Treatment
2. Pharmacy
3. Health Promotion
4. Unit Management

Main Functions

1. Manages the students’ and external organizations’ accommodations
2. Manages the students’ and external organizations’ meals
3. Carries out colleges’ activities
4. Manages the students’ welfare
5. Supervises the purchase of students’ amenities in the colleges
6. Provides and maintains a clean and pleasant environment in the colleges
7. Accepts and manages visits from other campuses and external organizations

Main Functions

1. Booking & Leasing of Sporting Equipment Approval / approval of usage / leasing, Acceptance of leasing receipts, Venue preparations, Copy of the forms to be sent to the Department of Security, Safety of equipment and its usage, Maintenance, Usage records
2. Development of Sporting Achievements
   Joining of any national level competitions, Ensures those who are taking part in the competitions are well qualified, Joining of symposiums, conventions, or advanced courses, Collaborates with teams / state or nations level sporting bodies in order to boost knowledge and exchange ideas and expertise in sports
3. Athletes's Welfare Provides support to problematic athletes, Consultations to players / athletes in sports and recreations, Financial support, Acceptance of funding for sporting development, Collaborates with state or national level sporting bodies, Interacts / discussions with athletes in matters regarding the sporting performance and development.
4. Athletes's Development Planning of athletes’ sporting development, Athletes’ involvement in sports, Planning and improvements of athletes’ sporting capabilities, Assessing athletes’ performance,Records of athletes, Prepares sporting equipment and needs for athletes in sports, Motivation and seminars, Preparation of budget
5. Supervising of Sporting Activities Preparation / Discussions, Meetings / Assemblies, Acquiring of approval and budget, Venue preparation and equipment needs, Final checking, Supervisions / Observations, Postmortem reports
6. Administration of Sporting Unit Manages the Sporting Unit, Control and supervise, Unit’s planning, Budget of Unit and yearly budget, Takes care of the players’ safety / equipment and amenities’ well-being, Records of Sporting Societies, players, and achievements, Planning and development of sporting infrastructure
7. Leasing/ Returning of Sporting Equipment Acceptance of forms and checking of needs, Giving approval and signing of forms, Taking of equipment, Manages the security of the sporting store
8. Returns Receiving of leased equipment, Ensures that all are accounted for and is clean, Cancels and certifies the leasing forms. Take actions if any equipment is missing or damaged, Stores returned equipment

Main Functions

1. Personal Counseling
2. Academic Counseling
3. Career Counseling
4. Training of Peer Counselors
5. Guidance / Study Skills
6. Guidance / Social Skills
7. Guidance / Talk on Higher Education in UiTM
8. Talk / Motivational Workshop
9. Students’ Career Placement (UiTM Graduates)

Main Functions

1. Plan, manage, implement and evaluate the implementation of co-curricular course in UiTM Kedah.
2. Coordinate registration, exemption and dropping of co-curricular course.
3. Manage preparation of training, provision of training, testing and evaluation of students.
4. Hiring an instructor, allowance and assessment.
5. Planning activities, implementation and reporting.
6. Management office activities such as meetings, 5S, KIK, managing files and correspondence, purchase and related inventory.
7. Training and maintenance instructor and staff.
8. Administrative instructions from time to time.

Main Functions

1. Realize the execution of programs and cultural activities, arts, as well as national heritage based on the National Cultural Policy
2. Plans, hosts and executes courses, workshops, seminars, competitions, shows, exercises, cultural activities, arts and heritage for the students of Universiti Teknologi MARA Kedah
3. Giving of consultations, tutorials, and simplification of tasks to the students in hosting cultural, arts and heritage related activities
4. Provides amenities and goods such as studios, musical instruments, costumes, referential materials, and documentations such as CDs, VCDs, and many more

Main Functions

1. To conduct and manage students’ development programs and activities
2. To legislate, check and update the syllabus of ULPKP training module
3. To manage, check and approve facilitators/speakers’ claims and necessary bills
4. To conduct Training of Trainers (TOT) for UiTM lecturers/staff in order to increase the number of facilitators every semester
5. To organize Training of Trainers (TOT) for students to increase the number of facilitators among students
6. To have collaboration with Biro Tatanegara (BTN) in organizing Graduates’ Basic Course of Biro Tatanegara (BTN) meant for diploma students of part five and six

Main functions :
- Manage Knowledge Development
- Manage Expansion of Information

Main Functions

1. Management of Student Record Update data in student personal file and ISIS system, keep student data/ student personal file, process applications for further studies / on leave, resignation, location transfer, requests for program or status changes.
2. Management of Courses and Students Handle student registration every semester, manage course registration and prepare list of courses and classes.
3. Management of Examination Prepare examination halls, make announcements on information and examination rules to students and lecturers, prepare and distribute   examination schedules and invigilation, manage examination schedules, prepare examination equipment, handle question papers, process examination results.
4. Management of Teaching and Learning Facilitate classrooms, labs, workshops and studios with teaching equipment, prepare and distribute course timetables to students and lecturers, provide specific training in using teaching tools and equipment, handle feedback and teaching evaluation.
5. Quality Assurance Improve work and documentation process, Job Performance Group, 5S and Innovations, Customer service and satisfaction.
6. Training and Teaching Evaluation Manage student registration every semester, manage teaching audit, manage student feedback and responses.
7. Secretariat Secretariat to committee related to HEA, general management, record letters / document flow, file matters, office tools and equipment, purchases and claims, HEA staff on leave, approval of student official documents, approval of student graduation.
8. General Management Record letters/ document flow, file matters, office tools and equipment, purchases and claims, HEA staff on leave, approval of student official documents, approval of student graduation, academic administration, academic excellence, academic programs. 

Main Functions

1. To disseminate information about academic policies and procedures.
2. To monitor the implementation and quality of academic assessment and matters relating to the assessment processes.
3. To help UiTM Kedah in the preparation of facing the accreditation from the government and professional bodies and external assessment visit.
4. To monitor the implementation of OBE-SCL in UiTM Kedah and ensure the implementation of the proposed improvements.
5. To help UiTM Kedah measure the learning and Programme outcomes taking into consideration the important of soft skills.
6. To ensure all lecturers in UiTM Kedah are exposed to OBE-SCL.
7. To provide advice to lecturers and students in all matters related to the implementation of OBE and curriculum instruction.

Main Functions

• To become the only entrepreneur studies and development centre based in institutes of higher learning.

The Administration Department is responsible for the well-being of the university staff. It has four (4) scopes which are:

1. Placement Management

1. Placement, staff intake/ interviews
2. Staff registration
3. Transfer, resignation/ retirement
4. Staff on contract basis
5. Staff promotion

2. Service And Staff Welfare

1. Staff performance report
2. Job confirmation
3. Leave
4. Staff discipline
5. Personal file / service book
6. Loan, housing/ vehicle/ computer
7. Death benefit

3. Training & Staff Development

1. Examination
2. Planning/ course/ training/ seminar

4. Purchase/ Payment

1. Electric & water
2. Telephone
3. Medical care
4. Ohotostat machine rental
5. Stamp/franking machine
6. Stock payment
7. Mileage
8. Over time

The Sultan Badlishah UiTM Kedah Library was fully operational in 1998 which was initially located in the Academic Block. The library moved to a new (permanent) building in mid-July 2001 and in 2002 the library used a computerized library system, namely ILMU (Integrated Library Management Utilities). A total of 750 users can be loaded in this library at a time. At the end of 2002, this library was named Perpustakaan Sultan Badlishah in conjunction with the name of His Majesty the Sultan of Kedah. In 2018, the library has used WILS (Web Integrated Library System) to replace the ILMU System.

The Facility Management Department has four (4) units which are:

1. Civil Unit

1. Ensures that the campus surroundings are taken care off.
2. Ensures that the surroundings and buildings are clean.
3. Ensures that all the facilities are usable.
4. Supplies all logistic equipment for all the programmes/events.

2. Mechanical Unit

1. Ensures that the water source and water supply is in good condition.
2. Ensures that the UiTM kedah official vehicles are in good condition.
3. Ensures that the fire extinguisher system functions well.
4. Ensures the sewage system is in working order.
5. Ensures that the air-conditioning system is in working order.

3. Electrical And Telecommunication Unit

1. Ensures the power inlet and outlet are in working order.
2. Ensures the installation and electrical appliances are in working order.
3. Ensures the connection/ telecommunication system is in working order.
4. Ensures the broadcast system is in working order.
5. Manages and provides the logistic items for programmes/ official functions.

4. Contract & Project Unit

1. Ensures the availability of physical amenities and infrastructures.
2. Manages all quality amenities with effective costs.
3. Fulfill the common needs and offering of consultations in terms of technical planning.
4. Maintains, repairs and upgrades all of the buildings’ amenities as well as the surrounding areas.
5. Plans the developmental and area’s growth.

• Managing approval of budget & allocation.
• Managing the procurement of assets, inventories, services, equipment, and others for the academics and administration.
• Managing payment for vendors, staff, and students, i.e overtime claim, advanced money, and monthly bills.
• Managing payment from vendors, staff, and students, such as rental fees, donations, and fine.
• Managing assets and inventories, which includes the process of recording up to disposal.
• Prepare the financial reports and statements for the campus which include interim and final accounts.

The Auxiliary Police Office has four (4) sections which are:

1. Investigation Section

1. Investigates crime reports
2. Manages / plans special confidential tasks
3. Prepares investigation reports
4. Manages the safety of VIPs
5. Manages the protocol
6. Handles relationships with external agencies
7. Monitors staff’s activities
8. Security checks of the staff, visitors and students

2. Traffic Section

1. Manages the traffic
2. Handles the traffic for Senior Officers
3. Upholds the Traffic Ordinance
4. Issues traffic charges
5. Manages road blocks

3. Operation Section

1. Handles spot checks (college, students, vehicles, and campus areas)
2. Prepares written reports
3. Monitors students’ activities
4. Manages counter services
5. Upholds the law & Act 174
6. Manages the discipline of officers
7. Manages fire outbreaks
8. Manages the security system in the entry and exit of the campus as well as make frequent rounds

4. Logistic & Administrative Section

1. Incoming and outgoing mails
2. Filing, Processes reports
3. complaints, students’ discipline
4. Manages vehicle stickers
5. Manages students’ traffic offences’ payment
6. Processing of offices’ leave
7. Overtime programme, Sets the shift programme
8. Manages the performance reports of officers
9. Manages the purchasing of security officers’ uniforms
10. Manages the security passes, Manages the stationeries
11. Manages the offices’ and security posts’ amenities
12. Manages the licensing of walkie talkies
13. Manages UiTM’s vehicles, Log books, Fuel supply